Philadelphia · Event Planning & Production
Events planned with precision, delivered with quiet confidence
Jamar Event Planner plans and produces corporate programmes, weddings, conferences and private celebrations. One coordinator, one documented plan, and pricing you can read line by line.
Trusted by businesses & families
A planning partner you can verify before you commit
We publish our address, phone number, business hours, pricing structure and legal policies because trust should be checkable — not claimed.
Established U.S. business
Operating from a Philadelphia office with published contact details and a named owner.
Written agreements
Scope, deliverables, payment schedule and cancellation terms are documented before booking.
Transparent pricing
Itemized proposals with vendor costs shown separately from our planning fee.
One point of contact
A named coordinator handles vendors, timelines and questions from start to finish.
Why choose us
The difference is in the paperwork nobody else shows you
Beautiful events are the visible part. What makes them run is a budget you can audit, a vendor list with real quotes, and a schedule everyone has already agreed to. That is the work we do first.
About our companyDocumented planning
Every event is run from a written plan: budget tracker, vendor list, floor plan, load-in schedule and run of show.
Vendor relationships
We work with caterers, florists, AV teams and venues we have used before, and we share their quotes with you directly.
Realistic timelines
We build backwards from your event date so approvals, deposits and cut-offs never arrive as surprises.
On-site presence
We are there for load-in, guest arrival and strike — not just the planning phase.
Clear scope
You always know what is included, what is optional and what is billed by a third-party vendor.
Design consistency
Décor, lighting, stationery and staging are specified together so the room reads as one coherent design.
Our event categories
Eight categories, one standard of execution
Whether it is a boardroom breakfast or a 600-guest gala, the process and the level of documentation stay the same.
Featured services
Six of the fourteen services we deliver
Each service can be booked as part of a full planning engagement or coordinated alongside a plan you already have in place.
- 01
Corporate Events
Meetings, team programs, holiday parties, and client receptions planned around your business objectives, internal approvals, and budget cycle.
- Venue sourcing and contract review support
- Agenda and run-of-show development
- AV, staging, and catering coordination
- 02
Wedding Planning
Full-service, partial, and month-of wedding planning built on a documented timeline so both families know exactly what happens and when.
- Budget planning and vendor shortlists
- Design direction, florals, and rentals
- Ceremony and reception timeline
- 03
Birthday Events
Milestone birthdays, sweet sixteens, and family celebrations — from intimate dinners to full venue buyouts with entertainment.
- Theme and décor concepting
- Cake, catering, and bar coordination
- Entertainment and photo moments
- 04
Conference Management
Single-track and multi-track conferences with registration flow, speaker logistics, and session-level scheduling handled end to end.
- Room blocks and floor planning
- Speaker travel and green-room logistics
- Registration and badging coordination
- 05
Product Launches
Launch moments designed around the reveal — staging, lighting, and guest journey built so the product stays the focal point.
- Guest journey and reveal choreography
- Stage, screen, and lighting design
- Press and VIP hosting logistics
- 06
Trade Shows
Exhibitor and booth programs including build coordination, shipping timelines, on-floor staffing schedules, and show-service paperwork.
- Booth build and dismantle scheduling
- Freight and drayage coordination
- Staff scheduling and briefing
Event planning process
Six steps from first call to final reconciliation
You always know which step you are on, what is due next, and who is responsible for it.
- 01
Consultation
We discuss your date, guest count, venue situation, and budget range, then confirm whether we're the right fit before anything is signed.
- 02
Proposal & Agreement
You receive an itemized proposal covering scope, deliverables, payment schedule, and cancellation terms. Nothing is booked until you approve it.
- 03
Design & Vendor Selection
We build the design direction and shortlist vendors, sharing quotes and contract terms so every decision is made with full information.
- 04
Planning & Logistics
Timelines, floor plans, load-in schedules, and a run of show are documented and updated in a single shared plan you can review at any point.
- 05
Event Day Execution
A lead coordinator manages vendor arrivals, the schedule, and any on-the-day adjustments so you can stay with your guests.
- 06
Wrap-Up & Review
We manage strike, vendor sign-off, and final reconciliation, then share a short debrief with what worked and what we'd adjust next time.
Pricing overview
Starting points, not moving targets
Published starting prices cover our planning and coordination fee. Vendor costs — venue, catering, florals, AV — are quoted separately and shown at cost in your proposal.
Starter
Starting from $499
For focused, single-session events with a defined guest count and one venue.
- Initial planning consultation
- Basic event planning and checklist
- Venue research and assistance
- Vendor referral shortlist
- Event timeline document
- Day-of coordination check-in
- Most requested
Premium
Starting from $1,499
For weddings, milestone celebrations, and corporate events with multiple vendors.
- Everything in Starter
- Décor design and specification
- Photography coordination
- Entertainment sourcing and booking support
- Catering and bar coordination
- Full run-of-show and on-site lead coordinator
VIP
Custom quote
For large-scale, multi-day, and high-production events quoted individually.
- Everything in Premium
- Large events and full venue buyouts
- Corporate programmes and conferences
- Luxury wedding production
- Multi-day and multi-venue logistics
- Dedicated planning team and extended staffing
Customer testimonials
What clients say about working with us
These are text-only client comments grouped by event type. We do not publish client names, logos or photographs without written permission.
“The planning process was smooth and our corporate event was executed perfectly. The team was professional from start to finish, and every timeline was communicated clearly.”
— Corporate Client “We were given a realistic budget from the beginning and no surprise costs at the end. Our wedding day ran exactly to the schedule we approved.”
— Wedding Client “Vendor coordination was the part we dreaded most. Having one point of contact handling catering, décor, and sound made the whole evening manageable.”
— Private Host
Event gallery
Recent event environments
A selection of event setups across categories. Images show production and décor environments, not client guests.
Corporate Events Annual Leadership Summit
Wedding Planning Garden Ceremony & Reception
Birthday Events Milestone Birthday Celebration
Product Launches Flagship Product Reveal
Trade Shows Industry Expo Exhibitor Programme
Festivals & Concerts Outdoor Music Festival Stage
Award Ceremonies Awards & Recognition Night
Private Events Private Anniversary Dinner
14
Event categories served
20 – 2,000
Typical guest range
6
Step planning process
PA
Philadelphia based, U.S. wide
Frequently asked questions
Booking, payments, changes and support
If your question is not covered here, call or email us and we will answer directly.
Start by sending your event details through the contact form, by email, or by phone. We schedule a consultation to review your goals, guest count, venue, and budget, then send a written proposal. A booking is confirmed once the agreement is signed and the deposit is received.
For weddings and multi-day corporate programs we recommend six to twelve months. Smaller private events and corporate meetings can often be planned in four to eight weeks, subject to vendor and venue availability.
We accept major credit and debit cards and bank transfers through our payment processors. All charges appear under Jamar Event Planner. Invoices and receipts are issued by email for every payment.
Most engagements use a signed proposal with a deposit to reserve the date, one or more progress payments tied to vendor commitments, and a final balance due before the event date. The exact schedule is stated in your agreement.
Yes. Guest counts, timelines, and service selections can usually be adjusted up to the cut-off dates set by each vendor. Changes are documented in writing, and any cost difference is confirmed before it is applied.
Cancellation terms depend on how close the event is and which vendor commitments have already been paid. Our Refund & Cancellation Policy page explains the tiers in detail, including what portion of a deposit is refundable.
Yes. Our published packages are starting points. Larger corporate programs, luxury weddings, and multi-day events are always quoted individually based on scope, headcount, and production requirements.
A lead coordinator and support staff are on site to manage vendor arrivals, the run of show, and any adjustments needed during the event. You receive a direct contact number for the event day.
Yes. We are based in Philadelphia and regularly plan events in surrounding states. Travel and lodging, when required, are quoted transparently as a separate line item.
Let’s plan it properly
Tell us about your event and we’ll send a clear, itemized proposal
Every engagement starts with a consultation — no obligation, no pressure. You’ll receive scope, timeline, and pricing in writing before anything is booked.