Terms & Conditions

These Terms & Conditions apply to the use of jamarevent.com and to event planning, coordination and production services provided by Jamar Event Planner, owned and operated by Jamar Joseph Pierson, with a business address at 1650 Market Street, Suite 3600, Philadelphia, PA 19103.

Where a signed proposal or service agreement exists for a specific event, that document takes precedence over these general terms for any matter it addresses directly.

Submitting an enquiry through our website, by email or by phone does not create a booking and does not reserve a date. Following a consultation we issue a written proposal setting out scope, deliverables, fees, a payment schedule and cancellation terms.

Proposals are valid for the period stated on the document. Prices quoted are based on the information provided at the time and may be revised if guest counts, dates, venue or scope change.

A booking is confirmed only when the proposal or service agreement has been signed by the client and the required deposit has been received and cleared. Until both conditions are met, dates remain available to other clients.

Our fees cover planning, coordination and on-site management as described in your agreement. Third-party costs — including venue rental, catering, florals, rentals, audio visual services, entertainment, staffing supplied by others, permits and insurance — are separate and are billed at the amount charged by the supplier.

Payments are due on the dates stated in your agreement. Payments are processed by our third-party payment providers; card details are handled by those providers and are not stored by us. Applicable state and local taxes are shown as separate line items where they apply. Late payments may pause work on the engagement until the account is brought current.

The client agrees to:

• provide accurate event information, including guest counts and dietary requirements, by the deadlines we specify;
• respond to approval requests within the timeframes stated in the planning schedule;
• sign venue and vendor contracts entered into in the client’s own name where required;
• ensure guests and their invitees comply with venue rules and applicable law; and
• settle invoices in accordance with the agreed payment schedule.

Delays in providing information or approvals may affect deliverables, availability and cost, and we are not responsible for consequences arising from such delays.

We source, recommend and coordinate independent vendors. Unless expressly stated otherwise, vendors are contracted either directly by the client or by us as the client’s agent, and each vendor remains responsible for the quality, safety and legality of its own goods and services.

We exercise reasonable care in selecting vendors but do not guarantee the performance of third parties. Where a vendor fails to perform, we will work to secure a suitable replacement or a refund from that vendor where its terms allow.

Change requests must be made in writing. We will confirm feasibility, any cost difference and any effect on the timeline before the change is implemented. Changes requested after a vendor cut-off date may not be possible, and amounts already committed to vendors are generally non-recoverable.

Cancellation and postponement are governed by our Refund & Cancellation Policy, which forms part of these terms. Deposits secure our availability and are generally non-refundable, and amounts already paid to vendors are subject to those vendors’ own terms.

Neither party is liable for failure to perform caused by events beyond reasonable control, including severe weather, fire, flood, public health orders, government action, utility failure or venue closure. In such circumstances we will work with the client to reschedule where practicable, subject to vendor and venue terms.

To the fullest extent permitted by law, our total liability arising out of or relating to an engagement is limited to the planning fees paid by the client for that engagement. We are not liable for indirect or consequential losses, including lost profits, lost opportunity or reputational harm.

Nothing in these terms excludes liability that cannot lawfully be excluded, including liability for death or personal injury caused by negligence or for fraud.

We may photograph event environments — décor, staging and venue setups — for our portfolio. We do not publish client names, company logos or identifiable images of guests without written permission. Clients may request in writing that no images from their event be used.

Information shared during planning is treated as confidential and used only to deliver the engagement.

Content on jamarevent.com, including text, layout, graphics and images, is owned by Jamar Event Planner or used with permission and may not be reproduced without consent. Website content is provided for general information and does not constitute a binding offer.

These terms are governed by the laws of the Commonwealth of Pennsylvania, United States. The parties agree to attempt good-faith resolution of any dispute before commencing proceedings.

We may update these terms to reflect changes in our services or legal requirements. The version in force at the date your agreement is signed applies to that engagement.